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Event Coordinator

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Project Manager

  • Job Purpose & Key Responsibilities

    The Project Manager (PM) will oversee projects, while working as a team with Event Services, to execute successful events from beginning to end.

     

    Responsible for executing all technical portions of an event, on time and within budget

    Coordinates onsite equipment, onsite labor and vendor relationships

    Acts as liaison between Centrifuge Media and Venues

    Works closely with cross-functional teams which include Event Services, Creative Services, Finance and Warehouse to ensure internal deadlines are met

    Delegates meeting planning tasks to Event Coordinators, as needed, while maintaining responsibility and oversight for quality and timeliness of the tasks being completed

    Addresses client needs as directed by Account Manager

    Works with the Creative Services Team to execute proposed stage design concepts

    Utilizes internal software to ensure equipment needs are communicated to Warehouse

    Works with internal teams on Event Close-Out processes

    Attends regular training sessions on audiovisual fields, and specific pieces of equipment

    Works toward mastering their area of expertise

  • Specific Knowledge, Skills & Abilities

    Ability to work in a team-oriented environment is required

    Exceptional attention to detail

    Ability to manage multiple projects simultaneously and anticipate/meet deadlines

    Technical aptitude with audio-visual, multi-media and/or production is a plus

    Should have an overall “Advanced” rating in their prominent area of expertise

    Must have strong PPT skills

    Must be able to manage vendors and contractors at events, functioning as the Onsite Lead

  • Minimum Qualifications

    Education — Bachelor's degree in a related field; or equivalent training

    Experience — 5 or more years in similar position or related field

    Additional Information

    Above listing is not exhaustive; “other duties as assigned” should be expected

    Travel, as well as weekend and off-hours work will be required

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Account Manager

  • Job Purpose & Key Responsibilities

    The Account Manager has excellent communication and project management skills; works on a variety of projects simultaneously and adheres to multiple deadlines. He/she serves as the client’s voice with internal teams and ensures the efforts of various team members and components align with the client’s goals. The Account Manager is responsible for maintaining existing client relationships and developing new ones, and is expected to be involved in client meetings/presentations.

     

    Serves as primary contact with client accounts

    Responds to client requests in a timely manner

    Thorough understanding of A/V equipment

    Knowledge of company capabilities and appropriate implementation in client programs

    Manages the project process from initial RFP, through planning to execution of on-site meeting, to reconciliation of budget

    Responsible for utilizing and delegating appropriate work to Event Coordinator

    Domestic and International travel will be required; approx.. 100-200 days per year

  • Specific Knowledge, Skills & Abilities

    Demonstrated ability to setup and operate various A/V equipment; Proficient in graphics operation

    Must possess excellent communication, written, and oral communication skills

    Ability to provide clear direction and proactive recommendations

    Able to synthesize conflicting input from clients, and diplomatically handle requests

    Able to represent agency POV and lead clients to desired acceptance of recommendations

    Strong attention to details; ability to document feedback, direction, decisions made

    Time management; ability to manage multiple projects and maintain timelines—regardless of travel schedule

    Ability to effectively identify problems and develop solutions

    Must exemplify company values and display maturity in office and onsite environments

  • Minimum Qualifications

    Education — Bachelor’s degree in Advertising, Marketing or related field

    Experience — 3-5 years of experience working in an A/V agency, or similar communications service company

    Additional Information

    Above listing is not exhaustive; other duties as assigned should be expected

    After demonstrated knowledge of company offerings and processes, and equipment proficiency, domestic and international travel will be required

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Please email your resume to hr@centrifugemedia.com

  • Job Purpose & Key Responsibilities

    The Event Coordinator collaborates with the Account and Project Managers, and internal teams to ensure client events, objectives, and service needs are being met.

     

    Ensures deliverables (event specs and collateral) are on time and on schedule throughout project life cycle

    Communicates purpose, rationale, needs and due dates of projects

    Understands and verbalizes client changes to internal team

    Supports day-to-day budget management and reports

    Attends regular training sessions on audiovisual fields, and specific pieces of equipment

    Works toward mastering their “Specialty” (specifically for following the Project Manager track)

    Researches and trains on softwares and equipment as needed and as predicated by Managers

  • Specific Knowledge, Skills & Abilities

    Strong interpersonal, customer service, and telephone skills a must

    Ability to work in a team-oriented environment is required

    Exceptional attention to detail

    Ability to manage multiple projects simultaneously and anticipate/meet deadlines

    Ability to self-manage time and prioritize responsibilities

    Excellent verbal and written communication skills

    Financial acumen critical for detailed financial responsibilities

    Familiarity with Audio/Visual equipment and setup a plus

  • Minimum Qualifications

    Education — Bachelor's degree in Business or a related field; or equivalent training

    Experience—one to two years in similar position, or in project management role

    Additional Information

    Above listing is not exhaustive; “other duties as assigned” should be expected

    After approx. 12 months of service, and/or demonstrated equipment proficiency, domestic and international travel may be required

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Event Coordinator

Project Manager

Account Manager

Event Coordinator

WANT TO JOIN THE COLLECTIVE?

We are always looking for talented people!